How to Use SharePoint Version History

  • Versioning in SharePoint allows every version of a document to be given a version number which is updated with each change made to the document.
  • To enable versioning, while viewing the documents folder, click the settings icon in the top right, then click "Library settings" and "More library settings".

Accessing library settings in SharePoint

 

  • From here, click "Versioning settings" and select the options you want to use. The available options are necessitating approval before making changes public, creating minor draft versions, customizing saved version retention time, specifying who can see draft items, and requiring documents to be checked out before being edited.

Editing versioning settings in SharePoint

 

  • After selecting the versioning options you want, you will still need to display the version numbers. To do this, go to the "All Documents" drop-down menu, select "Edit current view," check the box next to "Version," and select which slot you want it to occupy.

Displaying the version on SharePoint

 

  • For instructions on accessing previous versions of files in OneDrive (which will also work for SharePoint), click HERE.
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