When to Use SharePoint vs OneDrive

SharePoint and OneDrive have a lot of similarities. They are both cloud-based file storage sites that enable a user to store and share various documents and have similar user interfaces and functionality. However, knowing when to use one over the other is important for ensuring you get the most out of them both.

When to use SharePoint:

• When you have a document that is finished and ready to share with the SharePoint group.
• When the document you are working on requires a lot of collaboration with your SharePoint group, or you want to be able to track the changes made in detail.
• When indefinite retention of a document is advantageous. A document stored in OneDrive would be lost upon the "owner" account being deleted, but with SharePoint, it would be retained.

When to use OneDrive:

• If the document is private or only needs to be shared with a select few people, OneDrive is ideal.
• When maintaining offline access is important, OneDrive excels due to the constant syncing.