When do I use SharePoint?

  • SharePoint is great for storing files in the cloud and making them accessible to a broad audience. Within SharePoint, you can take advantage of robust file permission management, document process flows, retention policies, and more.
  • Every Teams channel stores and shares their associated files within a SharePoint document library.
  • Any SUNY Canton owned data, such as department files, should be saved here with a set list of users who can View or Edit these files. This list of users can be edited at any time to make sure only those who need them, have access to them.

    Here are ways to work with SharePoint:
     
    • Collaborate on files in Teams, create pages, use a shared notebook, and use the integrated Office 365 group to use the shared calendar for Meetings, time off, and project dates.
       
    • Spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it is a good idea for there to be people other than yourself who can control what happens on the site.
       
    • Grant permissions on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.
       
    • Create attractive and effective site pages to organize information, post news, provide contact information, and provide navigation to documents, media, and other types of information.



       
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